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Document Controller
60%–60% | Sydney
Lombardi Engineering Ltd. is one of the engineering consulting firms of the Design Joint Venture (JV) in delivering the Snowy 2.0 Project. Future Generation (FG) comprised Webuild, Lane Construction Corporation and Clough, is the direct client of the Design JV on Snowy 2.0 Project. We are currently completing the detailed design phase of the project and have already commenced providing construction phase support to FG. We are seeking a Part-time Document Controller, who will be responsible for undertaking the duties and tasks outlined below on this project.
Job Description
- Implement the existing document control management systems and processes already established for the project Implement workflows and collating, issuing, and receiving documents for development, review, and approval of design documentation by the project requirements on the cloud-based operation management system, ACONEX
- Ensure current versions are maintained of all documents subject to review revision, and the current versions of documents are issued to the required project parties Ensure documents and submissions, including but not limited to reports, drawings, models, calculation files, letters...etc., are in accordance and compliant with the project document control management plan
- Edit documents for accuracy and compliance with the relevant document control management plan, i.e., document numbering system and format requirements Record issues and track the location of control documents and drawings and maintain the project’s correspondence system
- Establish and implement an efficient project related document control system by Lombardi’s internal requirements, if required Support other Lombardi employees in retrieving project related information
- Upload project documents to Lombardi’s server, updating the relevant document registers, filing, and archiving all relevant project documentation (including physical records by scanning) by Lombardi’s internal requirements Provide document control related training to the project and other Lombardi personnel, where required Ensure documents are managed in strict confidentiality, including secure destruction and disposal of sensitive documents
Requirements
- Preferred qualifications include a degree or diploma in business administration, archive, record management, civil engineering or equivalent;
- 5 + years of experience in document control or records management, ideally engineering, and have worked on large-scale projects with a high volume of document flows;
- Knowledge of document management systems like SharePoint, OneDrive, and ACONEX Intermediate PC skills with competence in Microsoft Office suite of products and typing skills.
- Detail-focused document organizing abilities Familiarity with the relevant regulations and standards regarding document keeping and handling
- Able to proactively manage database changes using software management systems Time-oriented approach to handling queries and tasks Your excellent communication skills enable you to collaborate with teams, stakeholders, and clients, and you are adept at troubleshooting and resolving document-related issues.
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